ALEXANDER MCQUEEN, Temp Executive Assistant (6-month assignment), New York

At Alexander McQueen, we live and breathe a culture defined by our key Behaviours:

• Empowerment – We empower our team and peers, providing unwavering support to ensure everyone can thrive; this means giving support to your team and those you are working with to succeed.
• Teamwork – We put an emphasis on Teamwork; this means working together as a collective to achieve shared goals.
• Respect – We value respect, treating everyone with dignity and showing genuine appreciation for their efforts: this means treating everyone equally.
• Kindness – We believe kindness is integral to everything we do; this means demonstrating compassion and empathy towards others.  

How will you contribute?

We are looking for a highly organized and proactive Temporary Executive Assistant and Office Manager to support our Regional President of Alexander McQueen Americas on a 6-month assignment (leave coverage).

This role combines executive support with office management duties, requiring excellent time management, communication, and problem-solving skills. The ideal candidate will be a reliable, flexible, and professional individual who can anticipate the needs of the executives and create a positive, efficient workplace for our team.

Executive Support:

• Ensures accurate, efficient, and smooth high-level administrative support to President;
• Extensive diary management; appropriately prioritizing and scheduling internal & external meetings/ conference calls across time zones;
• Prepares and provides support during internal and external meetings, welcoming guests, booking, and arranging meetings;
• Organizes extensive domestic and international travel - flights, accommodation, visas, transportation, transfers, meetings, and calls;
• Manages monthly expenses, in line with the Company’s Expenses Policy;
• Reviews and approves expenses claims of direct reports;
• Support in the preparation of business presentations, meeting agendas & travel itineraries;
• Complete weekly retail reporting for stores;
• Ad hoc and personal support.

Office Management:

• Oversee daily office operations, including maintaining office supplies, equipment, and facilities;
• Ensure a clean, organized, and professional office environment; manage vendor relationships and supervise office maintenance;
• Coordinate monthly office events, team meetings, and functions, including logistics, catering, and material;
• Manage office budget, expenses, and purchasing, ensuring all financial operations align with the company's policies;
• Serve as the main point of contact for building management, security, and other office service providers.

Required Skills:

• 2-5 years in an Executive Assistant, Office Manager, or similar role, supporting senior leadership in a fast-paced environment;
• Excellent mastering of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with scheduling, travel management, and communication tools;
• Solid communication and interpersonal skills; able to establish trust and respect with all levels of employees;
• Ability to handle sensitive information with integrity and confidentiality;
• Excellent written and oral communication skills;
• Able to multi-task, work at a fast pace with total accuracy and efficiency in support of the President/CEO;
• Flexible, adaptable, and reliable;
• Extremely well organized and structured;
• Able to anticipate needs and provide the highest quality of service;
• Good at teamwork and able to communicate with all company leaders and their teams.

Salary Range: $25-30/hr.

Kering is committed to building a diverse workforce. We believe diversity in all its forms – gender, age, nationality, culture, religious beliefs and sexual orientation – enriches the workplace. It opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to adapt to a changing world. As an Equal Opportunity Employer, we welcome and consider applications from all qualified candidates, regardless of their background.